The meeting commenced at 6:00 PM with the following in attendance:  Catherine Bergman, Dennis Besch, John Kramer, Gary Sandholm, Vince Triggs, and Shirley Helgevold.

1. Agenda was amended to move the Election of Planning Committee Chair to the beginning of the agenda.  Motion by Kramer, second by Besch, to approve the amended agenda and the minutes from July 2009 meeting.  Motion carried unanimously.

2. Nomination of Gary Sandholm for Planning Subcommittee Chair and motion that all nominations cease and call the question by Besch second by Bergman.   Motion carried unanimously.

3. Motion by Kramer, second by Bergman to approve writing off Invoice #028107 (Belmond), #0128122 (Livermore) & #029115 (Livermore) for a total of $594.25.  Motion carried unanimously.

3. Motion by Kramer, second by Bergman, to approve contracting with Blohm Inspection for housing inspection services provided that the Planning Chairman review the RFP and approves the staff recommendation and adding a probation of 5 completed projects to the contract.  Motion carried unanimously. 

4. Motion by Kramer, second by Besch, to approve the Hazard Mitigation Planning Contract between MIDAS and Pocahontas County.  Motion carried unanimously. 

5. Motion by Triggs, second by Besch, to approve Helgevold attending the Midwest Planning Conference in Chicago.  Motion carried unanimously. 

6. Financials were passed out.

Planning Committee Chairperson

Planning Accounts Receivable Write-Offs

Invoice # Date Name Amount

            TOTAL $0.00

The meeting commenced at 6:00 PM with the following in attendance:  Dennis Besch, Jack Foster, Gary Sandholm, Rick Young, and Shirley Helgevold.

1. Motion by Besch, second by Sandholm to approve the amended agenda.  Motion carried unanimously.

2. Motion by Sandholm, second by Besch to approve the minutes from May 2009.  Motion carried unanimously.

3.  Reviewed the 2010 Planning Budget.

4. Motion by Besch, second by Sandholm to approve the FY 2010 Planning Joint Participation Agreement between IDOT and MIDAS.   Motion carried unanimously.

7. Motion by Sandholm, second by Besch, to check into insurance issues with hiring an unpaid intern for Planning.  Motion carried unanimously. 

6. Financials were passed out.

Planning Committee Chairperson

The meeting commenced at 6:00 PM with the following in attendance:  Catherine Bergman, Dennis Besch, Jack Foster, Gary Sandholm, Vince Triggs, LeeAnn Waltzing, and Shirley Helgevold.

1. Motion by Bergman, second by Besch to approve the agenda.  Motion carried unanimously.

2. Motion by Triggs, second by Foster to approve the minutes from April 2009.  Motion carried unanimously.

3.  Motion by Berman, second by Besch to approve the Technical Assistance Contract with the City of Stratford to provide administration for the City’s CDBG water project for $18,000.  Motion carried unanimously.

4. Motion by Sandholm, second by Waltzing to approve the amended FY2010 TPWP. Motion carried unanimously.

5. Waltzing brought up her concern about the SAFETEA-LU TAC members and their representation of cities and their projects.  It was recommended that notices of TAC meetings should be sent to all cities and counties. 

6. Motion by Besch, second by Bergman to approve the 2010-2013 RTIP.   Motion carried unanimously.

7. 2010 Budget was presented.

6. Financials were passed out.

Planning Committee Chairperson

The meeting commenced at 6:00 PM with the following in attendance:  Catherine Bergman, Dennis Besch, John Kramer, Gary Sandholm, Vince Triggs, and Shirley Helgevold.

1. Agenda was amended to move the Election of Planning Committee Chair to the beginning of the agenda.  Motion by Kramer, second by Besch, to approve the amended agenda and the minutes from July 2009 meeting.  Motion carried unanimously.

2. Nomination of Gary Sandholm for Planning Subcommittee Chair and motion that all nominations cease and call the question by Besch second by Bergman.   Motion carried unanimously.

3. Motion by Kramer, second by Bergman to approve writing off Invoice #028107 (Belmond), #0128122 (Livermore) & #029115 (Livermore) for a total of $594.25.  Motion carried unanimously.

3. Motion by Kramer, second by Bergman, to approve contracting with Blohm Inspection for housing inspection services provided that the Planning Chairman review the RFP and approves the staff recommendation and adding a probation of 5 completed projects to the contract.  Motion carried unanimously. 

4. Motion by Kramer, second by Besch, to approve the Hazard Mitigation Planning Contract between MIDAS and Pocahontas County.  Motion carried unanimously. 

5. Motion by Triggs, second by Besch, to approve Helgevold attending the Midwest Planning Conference in Chicago.  Motion carried unanimously. 

6. Financials were passed out.

Planning Committee Chairperson

Planning Accounts Receivable Write-Offs

Invoice # Date Name Amount

            TOTAL $0.00

The meeting commenced at 6:00 PM with the following in attendance:  Dennis Besch, Jack Foster, Gary Sandholm, Vince Triggs, and Shirley Helgevold.

1. Motion by Besch, second by Triggs to approve the amended agenda.  Motion carried unanimously.

2. Motion by Foster, second by Sandholm to approve the minutes from March 2009.  Motion carried unanimously.

3.  Motion by Besch, second by Foster to approve the amended PTDP.  Motion carried unanimously.

4. Motion by Triggs, second by Foster to approve the TPWP. Motion carried unanimously.

5. Since the Amendment request was not available for review the committee will approve it by e-mail vote.

6. No financials were available for review.   Committee reviewed the draft 2010 Planning Budget.  Discussion was held on hiring an administrative assistant for the planning department.

Planning Committee Chairperson

The meeting commenced at 6:00 PM with the following in attendance:  Catherine Bergman, Vicky Boyington, Jane Burleson, Jack Foster, Gary Sandholm, Vince Triggs, and Shirley Helgevold.

1. Motion by Bergman, second by Boyington to approve the amended agenda.  Motion carried unanimously.
   
   
2. Motion by Foster, second by Sandholm to approve the minutes from February 2009.  Motion carried unanimously.
   
   
3. Passenger Transportation Development Plan was handed out.  It will be on the agenda for approval next month.
   
   
4. Motion by Bergman, second by Triggs to approve writing off the bills listed below.  Motion carried unanimously.
   
   
• Invoice #077151 City of Yetter $0.03
• Invoice #087136 City of Livermore Projects $0.02
• Invoice #097109 City of Eagle Grove Housing $2.00
• Invoice #048109 City of Humboldt Projects $0.01
• Invoice #058103 City of Dayton $0.07
  
  
5. TPWP will be available next month for approval.
   
   
6. Since the Amendment request was not available for review the committee will approve it by e-mail vote.  (see 'Attachments' below for file titled 'e-mail vote.xls')
   
   
7. Financials were reviewed. 

1. Motion by Bergman, second by Besch to approve the amended agenda adding the Hazard Mitigation Planning Contract between Webster City and MIDAS to the agenda.  Motion carried unanimously.

2. Motion by Foster, second by Sandholm to approve the minutes from September 2008 and October 2008.  Motion carried unanimously.

3. Motion by Sandholm, second by Besch to approve the Hazard Mitigation Planning Contract between MIDAS and the City of Belmond.  Motion carried unanimously.

4. Motion by Bergman, second by Triggs to approve the Housing General Administration contract between MIDAS and the City of Rolfe.  Motion carried unanimously.

5. Motion by Triggs, second by Foster to approve the EDA Financial Assistance Award for the Economic Assistance Disaster Recovery project for $156,000.  Motion carried unanimously.

6. Motion by Bergman, second by Besch to approve the recommended changes to the MIDAS Fee Schedule.  Fees for Mitigation Plans for cities with populations between 3,000-5,000 at $2,500 and for cities greater than 5,000 population at a fee of $3,125 need to add.  Motion carried unanimously.

7. Motion by Triggs, second by Bergman to recommend MIDAS proceed with Low Income Housing Tax Credit Program.  Motion carried unanimously.

8. Motion by Foster, second by Sandholm to approve the Hazard Mitigation Planning Contract between MIDAS and the City of Webster City.  Motion carried unanimously.

9. Financials were reviewed. 

1. Subcommittee approved the agenda.  Motion carried unanimously.
   
   
2. Subcommittee approved the minutes from August 2008.  Motion carried unanimously
   
   
3. Subcommittee approved Amended Housing Inspector Contract between MIDAS and Steve Weaver.  Motion carried unanimously.
   
   
4. Helgevold announced that the first choice for Planner I declined the position and Corey Miciunas accepted it.
   
   
5. Financials were reviewed. 

1. Motion by Bergman, second by Besch to approve the amended agenda to include adding discussion on the City of Luther RFP.  Motion carried unanimously.
   
   
2. Motion by Triggs, second by Burleson to approve the minutes from June 2008.  Motion carried unanimously
   
   
3. Motion by Foster, second by Bergman to approve 2009-2012 Regional Transportation Improvement Program.  Motion carried unanimously.
   
   
4. Helgevold handed out the present and proposed Planner I and Planner II job descriptions.  The subcommittee will act on them next month.
   
   
5. Helgevold informed the subcommittee that EDA is looking at providing $70,000 for a flood coordinator and that MIDAS would be expected to provide a 10% or $7,000 match.  At this time it is not certain if the match would be a hard match or soft match.  Helgevold informed the subcommittee that will only three planners currently someone would have to be hired for this position the planning department could not absorb it. 
   
   
6. Helgevold informed the group that MIDAS had received a request for proposals from the City of Luther for grant writing and grant administration for a water/sewer project.  Helgevold said she planned to submit a proposal.  Because Luther is not a MIDAS member the cost would have to be 1 ½ the cost of a MIDAS member which would make the proposal of not to exceed of $27,000.  The City of Luther has a census population of 158.  Helgevold discussed this situation with Cliff Weldon and it was proposed to also offer the City of Luther a not to exceed $18,000 if they became a member during the duration of the grant.  Membership would be $115 per year.  The subcommittee supported this suggestion.
   
   
7. Financials were reviewed.